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GENERAL EVALUATOR

Good direction begins with a positive critical mind. 

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As the General Evaluator you get the chance to practice and improve your skills in critical thinking, planning, preparation, organization, time management, motivation and team building. Your main role os to be a sharp observer.

 

There are two ways to give a general evaluation. The first is to evaluate every role which has not yet been evaluated: the Toastmaster, Sergeant At Arms, Humorist, Speech Evaluators and Table Topics Master. Phrase your evaluation so it is helpful, encouraging and motivates incumbents to implement the suggestions.The second way is to evaluate the overall tone of the meeting: what was done well and what could be improved? Was the meeting upbeat? Being General Evaluator is a big responsibility and it is integral to the success of every VETC member. You are responsible for the "Speaker Evaluators".

 

People join VETC because they want to learn something. There is a greater impact in the learning curve when the learning environment is fun while being disciplined. Your observations and suggestions help ensure that VETC is meeting the goals, expectations and needs of its members by giving proper evaluations.

PRIOR TO THE MEETING

 

  • Check with the Toastmaster to find out how the program will be conducted and if there are any planned deviations from the usual meeting format. This is very important! It will ensure that, in spite of the changes, the meeting will be smooth, and every one will know their roles.

  • Make sure that the Timer, Ah counter, and Grammarian arrive in a timely manner, understand their roles and have the tools they need 

  • Connect with the Evaluators, confirm that they know who they are evaluating and what for. Ask if they have any questions regarding their evaluation format. Suggest that each of them should contact the Speaker assigned to them, to get an idea about their speech and remind them to bring their books to the meeting, and go over  any special evaluation requirements suggested in the manual for the speech.

 

BEFORE THE MEETING

 

  • Ensure the  individual Evaluators have the Speaker's and Leader's manuals or Pathways evaluation forms and understand the project objectives and how to evaluate them.

  • Greet all Evaluators who are present. If an Evaluator is missing, consult with the Vice-President of Education and arrange for a substitute.

  • Gather all the Evaluators and brief them on their role. During the briefing, emphasize that evaluating is meant to be a positive and encouraging act, by means of which a speaker can grow. The goal is meant to help fellow Toastmasters develop and strengthen their skills. Evaluations should be honest, yet the intention is to enhance or at least preserve the self-esteem of the speaker. Evaluation is a positive experience designed to help people overcome weak habits and add power to good ones. make sure you ask their names and know how to pronounce them properly for when you have to present your evaluation.

  • Talk to the Toastmaster and ask if there are any last minute changes you should know about. Also, get from the Toastmaster a copy of the Meeting Agenda to help you with Speaker names and speech titles for your overall evaluations. 

  • Verify each speaker's time and notify the Timer.

  • Sit near the back of the room to allow yourself full view of the meeting and all its participants.

 

DURING THE MEETING

 

  • The Toastmaster may introduce you at the beginning of the meeting. If so, stand up and give a brief explanation of your role.

  • Take notes on everything that happens (or doesn't but should). For example: Is the club's property (Tropgies, banner, educational material, name tags, etc.) properly displayed? If not, why? Were there unnecessary distractions that could have been avoided? Did the meeting, and each segment of it, begin and end on time? (Ask the timer for his/her report) Use your Meeting Check List to help you follow the meeting and ensure you remember the details to look for and should be evaluated. 

  • Cover each participant on the program in your evaluation. Look for good and less than desirable examples of preparation, organization, delivery, enthusiasm, observation and general performance of duties. Remember, you are to reevaluate the speakers, though you may wish to add something that the Evaluator may have missed.

  • ​When you are called by the Toastmaster, come to the podium, shake the Toastmaster's hand, and begin delivering your evaluation. 

 

AFTER THE MEETING

 

  • Ask the participants if they have any questions regarding your evaluation.

 

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